P-Cards and T&E Expenses with GSA SmartPay2

Procurement and travel & entertainment expense reimbursement processes can be cumbersome and costly. For many agencies, procurement cards (p-cards) and agency travel cards are issued to streamline the process, creating efficiencies and conveniences that ultimately reduce costs. Unfortunately, distributed “buying” power also carries the inherent risk of mistakes, fraud and misuse.

Now, Oversight Systems offers Federal agencies a way to maximize the process-improvement benefits while minimizing the risk. Because Oversight monitors all of your financial systems, it is able to automatically analyze p-card and T&E transaction data along with other financial and employee data to identify suspicious activity. The system also gives you the tools to quickly investigate each issue and resolve mistakes and violations as they occur.

Relying on Card Suppliers and Employee Validation Isn’t Enough

Individual cardholders have the authority to use p-cards and travel cards, but your agency is still liable for payment. You can’t rely on a card supplier’s controls to prevent and identify potential mistakes and misuse throughout the purchasing process. They just don’t have the depth of information necessary to recognize nuances that characterize misuse. And they certainly don’t have access to your travel and expense reimbursement policies. The good news is, you do.